Assistant Director of the Alumni Annual Fund

Apply now Job Number: 492534
Department: Alumni Annual Fund Office
Position Type: Staff Full-time
Categories: Alumni Annual Fund Office

Benefits Eligible: Yes
Pay Classification: Exempt (Salaried)
Position FTE: 1.0
Pay Grade: Exempt - Grade 11

Position Overview: 

The Assistant Director of the Alumni Annual Fund (AAF) will become a member of a well-organized and collaborative Alumni Annual Fund team. Collectively, the AAF team raises $10 million from alumni, parents, and friends of the College, and is considered to be a national model for alumni participation. This role is responsible for maintaining relationships with the classes that comprised approximately 50% of the total annual fund revenue from alumni in FY20.

This is a full-time (1.0 FTE) exempt, regular, benefit-eligible staff position. Some travel, as well as evening and weekend work is required.

Essential Job Functions - Responsibilities:

Program Support:

  • Collaborate with Associate Director to provide staff support for AAF volunteer engagement outside of reunion years, determine volunteer messaging needs and collaborate on new tools to support volunteers' work.
  • Support the direction and work of the AAF Board committee dedicated to volunteer development.

Relationship Management:

  • Thoughtfully maintain working relationships with current alumni leaders in a range of classes that include current and former trustees, major and planned giving prospects, and members serving on the Alumni Annual Fund Board.
  • Serve the role of consultant to class leaders by guiding them through setting strategy and creating stretch but attainable goals—assisting in meeting the College's budgeted dollar and alumni participation goals set for the fiscal year.
  • Identify, recruit, motivate, and steward new Alumni Annual Fund volunteers.
  • Proactively partner with development colleagues on strategy and approach for major gift prospects in class range considering class strategies and goals.
  • Proactively partner with the Director of Milestone Reunions ensuring a smooth transition from pre-50th to 50th Milestone Reunion.
  • Solicit volunteer leaders as appropriate.

Project Management:

  • Organize class team meetings and calls, keeping teams accountable to their plans and deadlines.
  • Gather content (solicitations or thank yous) from volunteers and deploy using a variety of tools including mail, email marketing systems, texting and video platforms.
  • Manage additional special program responsibilities that fall outside the class-based fundraising structure.
  • Collaboration with Alumni Relations staff as needed to coordinate off-cycle mini-reunions, in-person gatherings for volunteer teams, virtual class gatherings and more.

NOTE: This job description is not intended to be all inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.

Required Qualifications:

  • B.A. degree.
  • Have an appreciation for the educational experience a small residential college provides.
  • Interest in thinking creatively and strategically about how engagement with an organization intersects with philanthropy and volunteerism.
  • Highly organized.
  • Ability to adapt to various communication and work styles.
  • Team oriented and collaborative.
  • Excellent oral and written communication skills, with the judgment and discretion to handle confidential or sensitive matters.
  • Commitment and openness to including diverse voices and perspectives. Ability to travel; some evening and weekend work required.

Preferred Qualifications:

  • Previous experience in relationship or account management, fundraising, volunteer management, or comparable experience.
  • Comfort with Excel is a plus.
  • Proficiency with managing multiple tasks and priorities.

Special Instructions to Applicants
As per the Carleton Upward Mobility Program, priority consideration for internal applications will be given to those who apply by the end of day Thursday, October 7, 2021. Pending the review of those internal applications, external applications will be considered at that time. External applications are welcome at any time.

Carleton College is a AA/EEO employer. We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.

This is an exempt level position. The selected finalist’s salary will be based on the candidate’s qualifications, internal pay structure, and our overall compensation package. Carleton offers a generous benefits package, including comprehensive medical, dental, and vision insurance, 403(b) retirement plans with a 10% employer contribution with immediate vesting, a health savings account with college contribution, a generous paid time off, as well as access to many other campus amenities.

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