Administrative Assistant

Apply now Job Number: 492544
Department: TRIO-SSS Program
Position Type: Staff Full-time
Categories: Dean of Students Office, Dean of the College Office, Library, TRIO-SSS Program

Benefits Eligible?

Pay Classification
Non-Exempt (Bi-Weekly)

Month Worked Per Year
12 Months

Hours per week

Position FTE

Pay Grade
Non-Exempt - Grade 8

Position Overview
The Administrative Assistant position will work in two departments within Carleton College. This a full-time position that will be shared with two college departments: Gould Library and TRIO. The position will be split between the Gould Library and TRIO.

Ideally, the person in this position will work 20 hours per week providing advanced administrative support to the College Librarian, the Assistant to the College Librarian & Operations Manager, and serve as the primary contact for the library. They will provide the other 20 hours per week as the TRIO administrative assistant supporting the requirements and initiatives of the TRIO staff to further the goals of the federally funded program. The person provides a supportive contact for students while maintaining program and student records in accordance with the guidelines from the United States Department of Education.

About the Gould Library (Dean of College Division):
The Laurence McKinley Gould Library is focused on creating an atmosphere that sparks curiosity, discovery, and the pursuit of knowledge. They are committed to a culture of inclusiveness that respectfully engages with all members of our community.
About TRIO (Dean of Students Division):

About TRIO (Dean of Students Division): 

The TRIO/Student Support Services program is a federally funded grant program through the United States Department of Education. The program serves and assists students from underrepresented backgrounds (First-Generation, Low-Income, Individuals with disabilities). Carleton College has hosted a TRIO program consecutively since 1981. As part of the Division of Student Life, TRIO works collaboratively across campus departments to offer holistic support and programming for students as they navigate their college experience while promoting campus-wide initiatives. 

For a detailed position description: Adminstrative Assistant- TRIO and Gould Library

Required Qualifications
● High School Diploma or GED and a minimum of two years of progressive and current experience relevant to the position responsibilities outlined above.
● Must be able to deal with confidential issues and information.
● Demonstrable prioritization and organizational skills.
● Excellent written and communication skills with attention to detail.
● Advanced knowledge of word processing, spreadsheet programs, and database management.
● Good accounting knowledge and skills.
● Experience in student advising, assessing student needs, and coordinating services.

Preferred Qualifications
● Experience working with diverse populations, specifically first-generation, low-income, and/or students with disabilities.
● Experience working in higher education.
● Current or recent experience (within the last year) supporting two or more managers or directors in an administrative assistant, office manager, or executive assistant capacity.
● Google Suite and WordPress experience.
● Recent (within the last year) or current experience in a library setting with knowledge of various library operations and equipment is desirable.
● Ability to initiate, organize, and work independently and as part of a team.

Salary and Benefits:

This is a non-exempt level position. The selected finalist’s salary will be based on the candidate’s qualifications, internal pay structure, and our overall compensation package. Carleton offers a generous benefits package, including comprehensive medical, dental, and vision insurance, 403(b) retirement plans with a 10% employer contribution with immediate vesting, a health savings account with college contribution, a generous paid time off, as well as access to many other campus amenities.

Special Instructions to Applicants
You must attach a cover letter and resume. As per the Carleton Upward Mobility Program, priority consideration for internal applications will be given to those who apply by October 9, 2021. Pending the review of those internal applications, external applications will be considered at that time. External applications are welcome at any time.

Carleton College is a AA/EEO employer. We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.

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