Administrative Assistant Alumni Relations - Full-Time Temporary

Apply now Job Number: 492558
Department: Alumni Relations
Position Type: Temporary
Categories: Alumni Relations

Benefits Eligible?
Pay Classification
Non-Exempt (Bi-Weekly)
Hours per week
Position FTE
Pay Grade
Non-Exempt - Grade 7
Position Overview

The Administrative Assistant is responsible for assisting with reunion registration, responding to registration questions, and supporting the overall mission of the office, which is to reconnect alumni with each other and the College and to encourage and support useful and active stewardship of all alumni. High level of comfort with autonomy required, as well as confidence in making independent decisions and in prompting staff for necessary input.

Essential Job Functions - Responsibilities

  • Assist with processing and tracking registrations for Carleton's Reunion program, including updating registration software (AWA Events) and assisting with the assignment of housing for Reunion participants.
  • Oversee and assist with staffing the Reunion information desk team and registration desk during Reunion weekend.
  • Coordinate communications about Reunion airport shuttles with Reunion participants, respond to shuttle change requests and address questions.
  • Assist with telephone and alumni relations general inbox coverage, responding to alumni and community inquiries, and routing as appropriate constituent questions or concerns to Alumni Relations staff.
  • Responsible for coordinating Reunion clean-up in Bird house and assisting in directing students with tasks to organize and put away Reunion supplies.
  • Provide additional support of Reunion weekend as requested.

Required Qualifications

  • Excellent communication skills, both verbal and written.
  • Ability to manage multiple priorities and complex projects.
  • Strong attention to detail; self-directed and creative problem-solver.
  • Flexible and adaptable, comfortable with a diverse array of projects that require different skills and interests and may often change with each new execution or even in the middle of a project.
  • Comfortable working with a range of technological platforms. Familiarity with Adobe Creative Suite preferred.
  • Must have excellent customer service skills and be comfortable answering questions and thinking on their feet.
  • Highly team-oriented.
  • Ability to work 8:00 am to 5:00 pm, weekdays and extended hours Reunion weekend and other events as needed.
  • Commitment to the goals of a liberal arts education and the importance of the college's relationship with its students and alumni.

A full job description for the Temporary Administrative Assistant role can be viewed by clicking here: JD.pdf

Special Instructions to Applicant:

As per the Carleton Upward Mobility Program, priority consideration for internal applications will be given to those who apply by Friday, October 29, 2021. Pending the review of those internal applications, external applications will be considered at that time. External applications are welcome at any time.

Salary and Benefits:
This is a non-exempt level position. The selected finalist’s hourly wage will be based on the candidate’s qualifications, internal pay structure, and our overall compensation package. Carleton offers a generous benefits package, including comprehensive medical, dental, and vision insurance, 403(b) retirement plans with a 10% employer contribution with immediate vesting, a health savings account with college contribution, a generous paid time off, as well as access to many other campus amenities.

Carleton College is an AA/EEO employer. We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.  


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