Events Coordinator

Apply now Job Number: 492741
Department: Auxiliary Services
Position Type: Staff Full-time
Categories: Auxiliary Services

Benefits Eligible?
Pay Classification
Non-Exempt (Bi-Weekly)
Month Worked Per Year
12 Months
Hours per week
Position FTE
Pay Grade
Non-Exempt - Grade 8

Position Overview
The Events Coordinator coordinates all events and related technology (resources) at Carleton College. Serves as the hands-on driver of planning, execution, and day-of support for all Carleton events and conferences. In conjunction with the Manager of Conference and Events and the Campus Scheduling Administrator, this position will work to cultivate an internal campus culture of responsible and appropriate use of space resources and collaborative planning that facilitates a cohesive and integrated approach to campus events.

Required Qualifications

  • 3-5 years of directly related prior experience is required.
  • B.S. in Business or related field, or the equivalent of 2-4 year’s hands on experience is required.
  • Experience with Windows based business and computer applications is required.
  • Knowledge and experience with Event Management Systems (EMS), contactless card based privilege control and cashless financial transaction management practices in a college or university setting is desirable
  • Must have experience with client server PC workstation applications, excellent computer skills with regard to word processing and relational database experience, and excellent organizational, time management, oral and written communication skills.
  • Must adhere to deadlines and producing quality results.
  • Must have previous event management experience in a college or university setting.
  • Must have excellent customer service skills.
  • Experience planning, executing, and supporting professional strategic and reputational events. 
  • Experience in relationship building with the external community, vendors, catering teams, facilities/hospitality teams, and other key colleagues.
  • Experience managing and marketing on various social media platforms.

A full job description for the Events Coordinator role can be viewed by clicking here:  Events Coordinator JD

As per the Carleton Upward Mobility Program, priority consideration for internal applications will be given to those who apply by Wednesday, December 22, 2021. A strong internal candidate has been identified. Pending the review of those internal applications, external applications will be considered at that time. External applications are welcome at any time.

Salary and Benefits:
This is a non-exempt level position. The selected finalist’s hourly wage will be based on the candidate’s qualifications, internal pay structure, and our overall compensation package. Carleton offers a generous benefits package, including comprehensive medical, dental, and vision insurance, 403(b) retirement plans with a 10% employer contribution with immediate vesting, a health savings account with college contribution, a generous paid time off, as well as access to many other campus amenities.

Carleton College is an AA/EEO employer. We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.  

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