Digital Archivist

Apply now Job Number: 492839
Department: Archives
Position Type: Staff Full-time
Categories: Library

Benefits Eligible: Yes
Pay Classification: Exempt (Salaried)
Position FTE: 1.0
Pay Grade: Exempt - Grade 11

Position Overview:

The Digital Archivist collects, preserves and makes accessible the digital archival records of Carleton College using a creative mix of both traditional archival practices and techniques, as well as scripting, database queries, and data analysis. This position oversees all aspects of the archival management system and public archives catalog. As a member of the Gould Library Special Collections and Archives Department, this position strategizes new website tools and software utilities to improve access to archival collections and archival processing methods. In addition, the Digital Archivist advises other campus departments on digital preservation and self-archiving.

Carleton College Library is a member of Bridge, a collaborative consortium with the St. Olaf College Libraries. As a member of the Bridge Consortium, the Digital Archivist works collaboratively with peers at the St. Olaf Libraries to provide strategic direction and services for the research needs at Carleton and St. Olaf.

Essential Job Functions - Responsibilities:

  • Develop, implement and maintain methods for preserving digital archival records in the College Archives.
  • Oversee the operations of the College Archives' archival management system, currently transitioning from Archon to Collective Access. These duties include the maintenance of the database, troubleshooting of issues as they arise, and training others on the use of the system.
  • Employ scripting languages to automate workflows for processing digital records, including the development of both web applications and local utilities.
  • Work with outsourced platform vendors to manage and update the archives website and databases.
  • Process and describe archival collections using traditional archival techniques as well as computer scripts, database queries, and data analysis.
  • Work with College Archivist to manage record retention on campus.
  • Select and manage digitization projects for materials in the archives, both in-house and outsourced, in consultation with the College Archivist, appropriate stakeholders, and library staff.
  • Work with Archives staff to process physical collections that contain digital components or complex metadata.
  • Provide appropriate levels of assistance to students, faculty, staff, and others as they seek information and materials to fulfill their research and curricular needs.
  • Create regular outreach content for the archives including social media posts as well as on-site and online displays for in-person events.
  • Supervise 2-4 student workers assigned to processing, digitization and outreach duties.
  • As part of the College and Gould Library Inclusion, Diversity, and Equity efforts, develop and maintain processes which ensure the inclusion of diverse voices represented in our collection, and equitable access to our materials.
  • Other duties as assigned.

Additional Responsibilities:

  • Advise as needed on projects outside of the library that require components of digital preservation, digitization and the management of digital collections.
  • Serve on Library and Bridge groups as needed.

Required Qualifications:

  • Master's degree in Library Science or in Archives and Records Management, OR a related professional degree and 1+ years of experience in the field.
  • Strong experience working with an archives management system (e.g. Collective Access, ArchivesSpace, Archon, AtoM).
  • Demonstrated training and 1+ years of experience managing all aspects of the life-cycle of digital materials for long-term retention and preservation.
  • In-depth knowledge of preservation, access, organization, and description issues related to digital archives.
  • Working knowledge of scripting languages for document and data processing such as Python, or through a shell such as Unix shells or a command line interface.
  • Demonstrated strong project management skills.
  • Working knowledge of digitization standards.
  • Strong organization, problem solving and analytic skills.
  • Excellent communication skills, both verbal and written.
  • Ability to build and sustain relationships and work collaboratively with faculty, students, staff, donors, and other professional colleagues.

Preferred Qualifications:

  • 2+ years of experience overseeing the operations of an archival management system
  • Experience with archival metadata and encoding standards such as DACS and EAD.
  • Experience with advanced Excel operations and a database query language such as MySQL.
  • Experience supervising student employees.
  • Experience managing mid-sized digitization projects.

Special Instructions to Applicants:

As per the Carleton Upward Mobility Program, priority consideration for internal applications will be given to those who apply by the end of day Tuesday, March 29, 2022. Pending the review of those internal applications, external applications will be considered at that time. External applications are welcome at any time.

Salary and Benefits:

This is an exempt level position. The selected finalist’s salary will be based on the candidate’s qualifications, internal pay structure, and our overall compensation package. Carleton offers a generous benefits package, including comprehensive medical, dental, and vision insurance, 403(b) retirement plans with a 10% employer contribution with immediate vesting, a health savings account with college contribution, a generous paid time off, as well as access to many other campus amenities.

Carleton College is a AA/EEO employer. We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.

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