Office Coordinator - temporary

Apply now Job Number: 492852
Department: College Communications
Position Type: Staff Part-time, Temporary
Categories: College Communications

Benefits Eligible?

Pay Classification
Non-Exempt (Bi-Weekly)

Month Worked Per Year

Hours per week

Position FTE

Pay Grade
Non-Exempt - Grade 8

Position Overview
Working under the AVP for External Relations, the part-time Office Coordinator oversees and manages all office procedures and operations for the Office of College Communications. This position provides administrative assistance for the AVP for External Relations and also helps to serve the administrative needs of the departments within College Communications: Creative Strategy, College Events, and Digital Strategy and Public Affairs.

Essential Job Functions - Responsibilities

  • Manages fiscal transactions for the department, making travel arrangements, reconciling credit card transactions, and tracking expenditures.
  • Coordinates space and office organization; maintains and orders office equipment and supplies.
  • Provides high quality customer service for the department; greets visitors and callers, routes and resolves information requests.
  • Assists with scheduling meetings for department managers, makes room reservations, and orders food/equipment as needed.
  • Assists with campus event preparation and other community engagement events, as needed.
  • Makes minor edits to the department’s website as directed.
  • Prepare responses to correspondence containing routine inquiries.

Required Qualifications

  • Knowledge of office administrator responsibilities, systems and procedures.
  • Proficiency in MS Office, MS Excel, Google Docs, and Google calendaring.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem solving skills.
  • High School diploma/GED

Preferred Qualifications

  • Experience as an administrative assistant/office manager in an education or nonprofit setting

Other Requirements

  • Ability to juggle multiple projects and work successfully with a diverse range of talents and personalities.
  • Ability to work both independently and collaboratively.
  • Ability to work under tight deadlines with humor, tact, and professionalism.
  • Ability to maintain a positive attitude toward work and clients.
  • Demonstrated commitment to client satisfaction.
  • Strong organizational and communications skills

Special Instructions to Applicants

As per the Carleton Upward Mobility Program, priority consideration for internal applications will be given to those who apply by April 28, 2022. Pending the review of those internal applications, external applications will be considered at that time. External applications are welcome at any time.

Salary and Benefits:
This is a 3-month temporary non-exempt level position. The selected finalist’s salary will be based on the candidate’s qualifications, internal pay structure, and our overall compensation package. This position is not benefit eligible.

Carleton College is an AA/EEO employer. We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.  

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