Records and Registration Assistant - Temporary

Apply now Job Number: 492870
Department: Registrar's Office
Position Type: Staff Full-time
Categories: Registrar's Office

Benefits Eligible: Yes
Pay Classification: Non-Exempt (Bi-Weekly)
Position FTE: 1.0
Pay Grade: Non-Exempt - Grade 8

Position Overview:

The purpose of the Records and Registration Assistant - Temporary role is to support records management, student registration, and general Registrar’s Office functions during the implementation of a new Enterprise Management System. This is a temporary, full-time, benefit eligible position with an anticipated end date of December 31, 2024. Responsibilities provide exposure to multiple functional areas within the Registrar’s Office, making this a great opportunity for a candidate who is interested in learning about the workings of higher education.

Upon successful completion of the assignment, the incumbent will be considered an internal candidate if they chose to apply for open positions at Carleton.

Essential Job Functions - Responsibilities:

  • Assist with functions of registration including: Granting waitlist permissions, registration of independent studies, ensure correct section placement of students, processing of late drop requests.
  • Assist with actions associated with the Academic Standing Committee related to registration and grading.
  • Assist with standardized placement and AP Test Score data entry.
  • Enter Writing Portfolio results on student records.
  • Record student address changes.
  • Verify accuracy of transcripts prior to distribution.
  • Assist with preparation of self-scheduled exam supplies and locations.
  • Assist with catalog and schedule creation, including room change requests.
  • Verify enrollment status of MIAC athletes in collaboration with the Athletic Department.
  • Enter advising changes on student profiles.
  • Assist with data cleanup prior to and during Colleague to Workday transition.
  • Assist with Workday function testing.

Additional Responsibilities:

  • Support all members of the Registrar Office team as requested.

Required Qualifications

  • Post-secondary education with 2 or more years of data entry and record keeping.
  • Proficient computer skills, especially in the areas of: integrated databases and Student Information System, Microsoft Office and Google.
  • Excellent customer service and interpersonal skills, including demonstrated success at establishing rapport and maintaining effective, clear and concise communication with faculty, students, and staff.
  • The ability to understand and follow policies and practices of an institution of higher education.
  • High attention to detail.
  • Ability to work collaboratively in a team.

Preferred Qualifications:

  • Bachelor’s degree.
  • Experience working in a higher education setting positioned closely to curriculum and college policies.

Special Instructions to Applicants:

This job description is not intended to be all inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.

As per the Carleton Upward Mobility Program, priority consideration for internal applications will be given to those who apply by June 6, 2022. Pending the review of those internal applications, external applications will be considered at that time. External applications are welcome at any time.

Salary and Benefits:

This is a non-exempt level position. The selected finalist’s salary will be based on the candidate’s qualifications, internal pay structure, and our overall compensation package. Carleton offers a generous benefits package, including comprehensive medical, dental, and vision insurance, 403(b) retirement plans with a 10% employer contribution with immediate vesting, a health savings account with college contribution, a generous paid time off, as well as access to many other campus amenities.

Carleton College is a AA/EEO employer. We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.

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