Temporary Administrative Assistant for International Student Life

Apply now Job Number: 492909
Department: Intercultural & International Life
Position Type: Temporary
Categories: Intercultural Life Office

Benefits Eligible: No
Pay Classification: Non-Exempt (Bi-Weekly)
Hours per week: 40
Position FTE: 0.23
Pay Grade: Non-Exempt - Grade 8

Position Overview:

The Administrative Assistant position will aid the Office's initiatives in supporting international and global nomad students with their successful transition to and engagement at Carleton College. As part of the office of International Student Life, this position will aid in supporting programs, office logistics and providing services to the approximately 200 - 250 international students and global nomads at Carleton. This is a full - time temporary position.

Essential Job Functions - Responsibilities:

  • Support compliance with the Student and Exchange Visitor Program (SEVP), data maintenance, and document storage;
  • Help maintain the ISL website and social media accounts;
  • Support the UWC scholar program, including assistance with grant reporting;
  • Process reimbursements for Named International Scholars;
  • Maintain office calendars and event schedules;
  • Assist in logistics of office event planning, including collaborating with international student organizations;
  • Assist with the implementation of International Student Orientation and International Fest.

Required Qualifications

  • High School diploma or GED.
  • Proven ability to manage multiple projects under frequent deadlines.
  • Ability to work collaboratively among colleagues.
  • Read, understand, and express oneself clearly and effectively in oral and written form.
  • Possess a working knowledge of personal computers and databases.
  • Demonstrated the ability to navigate policy and regulatory nuance, including maintaining confidential data.
  • Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote and environment that accepts differences.
  • Be a self-motivated, enthusiastic, energetic, and creative individual with the ability to meet and interact effectively and courteously with international visitors, students, college personnel, and members of the community.
  • Possess strong human relations and customer service skills with a history and clear appreciation for diverse nationalities.

Preferred Qualifications:

  • Experience working with F-1 and/or J-1 students.
  • Prior experience working with and/or managing budgets.
  • Intercultural experience living or working in another country.

Special Instructions to Applicants:

NOTE: This job description is not intended to be all inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.

As per the Carleton Upward Mobility Program, priority consideration for internal applications will be given to those who apply by August 29, 2022. Pending the review of those internal applications, external applications will be considered at that time. External applications are welcome at any time.

Carleton College is a AA/EEO employer. We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.

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