Associate Director, Student Activities & New Student Orientation

Apply now Job Number: 492916
Department: Student Activities
Position Type: Staff Full-time
Categories: Student Activities

Benefits Eligible?: Yes
Pay Classification: Exempt (Salary)
Month Worked Per Year: 12 Months
Hours per week: 40
Position FTE: 1.0
Pay Grade: Exempt - Grade 11

Position Overview:

The Associate Director of Student Activities & New Student Orientation is responsible for the administration implementation, and assessment of student development programs designed to foster student engagement in a welcoming and inclusive campus community of approximately 2,000 undergraduate students and 225 student organizations. The Associate Director is also responsible for leading Carleton's first-year orientation program, New Student Week (NSW). Additionally, the Associate Director assists with managing the Sayles-Hill Campus Center and several other student-led campus Facilities. The Associate Director is supported by a Director, two Assistant Directors, and approximately 125 student staff members. This is a 12-month, full-time position with occasional evening and weekend commitments.

Essential Job Functions - Responsibilities:

  • Develop, implement, and assess a variety of student events, programs and services throughout the academic year and during breaks.
  • Assist with managing multiple budgets totaling approximately $1M.
  • Coordinate the recruitment, advertisement, and supervision of approximately 120 paid student employees and 125 student volunteers.
  • Supervise two, full-time Assistant Directors and multiple student employees.
  • Design and maintain departmental websites and various social media platforms.
  • Coordinate Carleton's first-year orientation program, New Student Week (NSW).
  • Coordinate Senior Week (post academic classes/pre-commencement).
  • Manage the Carleton Cupboard (food shelf) and the Carleton Winter Wardrobe Program.
  • Develop and evaluate policies for student organizations and student-led facilities, including KRLZ (campus radio station), The Carletonian (student newspaper), The Cave (student-run entertainment venue), The Carleton Cupboard (food pantry), Nourse Little Theatre (performance venue), Firebellies Kitchen (Student kitchen), and a band rehearsal room.
  • Oversee the management of Carleton's signature traditions, including Sproncert (i.e., Spring Concert), Midwinter Ball, Late Night
  • Trivia, Date Knight, Friday Flowers, and Cowling Dances.
  • Address risk management issues related to advising student organizations, including student travel, event registration, contract negotiation and events with alcohol.
  • Serve as a resource and primary advisor for multiple student organizations.
  • Advise student staff in the creation of various publications, marketing materials, and social media promotions.
  • Perform the duties of the Director in their absence.
  • Manage the daily operations of the Student Activates Office.
  • Assist with the assessment initiatives of the Student Activities Office.

Required Qualifications:

  • Master's Degree in College Student Personnel, Student Affairs in Higher Education, Higher Education Administration, or related field and a minimum of three years of relevant experience.
  • Demonstrated ability to work effectively with a diverse group of students and colleagues.
  • Demonstrated commitment to supporting inclusive student learning environments.
  • Desire to support students at a small, private, residential, liberal arts college.
  • Experience with event planning and implementation.
  • Willingness and ability to occasionally utilize a flexible work schedule to participate in occasional evening and weekend events.
  • Ability to multitask in a fast-paced, vibrant work environment with frequent interruptions.
  • Excellent customer service skills and the ability to act with a high level of courtesy, tact, diplomacy, and confidentiality.
  • Ability and willingness to obtain a Minnesota Driver's License within one month of hire.

Preferred Qualifications:

  • Experience developing new programs and services for students.
  • Experience developing activities that enhance knowledge of diversity, equity and inclusion.
  • Experience working collaboratively with others in fostering success of underrepresented groups and creating a supportive and inclusive environment for all.
  • Experience advising campus programming boards and student organizations.
  • An appreciation for and experience with conducting assessment and evaluation in higher education.

Special Instructions to Applicants: 

NOTE: This job description is not intended to be all inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.

As per the Carleton Upward Mobility Program, priority consideration for internal applications will be given to those who apply by September 28, 2022. Pending the review of those internal applications, external applications will be considered at that time. External applications are welcome at any time.

Salary and Benefits:

This is an exempt level position. The selected finalist’s salary will be based on the candidate’s qualifications, internal pay structure, and our overall compensation package. Carleton offers a generous benefits package, including comprehensive medical, dental, and vision insurance, 403(b) retirement plans with a 10% employer contribution with immediate vesting, a health savings account with college contribution, a generous paid time off, as well as access to many other campus amenities.

Carleton College is a AA/EEO employer. We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.

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